Academic Progress Policy

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    To be eligible for federal and institutional financial aid,students at Saint Francis University must be making satisfactoryacademic progress towards their degree as defined below. Federalstudent aid includes Federal PELL Grant, Federal Perkins Loan,Federal Work-Study Program, Federal Supplemental EducationalOpportunity Grant, Direct Subsidized Loan, Direct UnsubsidizedStafford Loan, and Direct PLUS Loan.

    Once degree students have completed two semesters of enrollment,their academic records will be reviewed on a regular basis todetermine whether they are making satisfactory academic progress asshown below. During each two semesters (normally one academicyear), students will be required to complete a minimum number ofcredits, depending on the type of program. This review will be doneeach time final grades are posted. 

    Progress is checked two ways depending on when you startedfull-time enrollment. For example: if you begin the fall semester,your progress will be checked at the end of the spring semester. Atthis time, you must have maintained satisfactory progress in orderto receive aid for the following academic year. If you begin in thespring, your progress will be checked at the end of the followingfall semester. At that time, you must have maintained satisfactoryprogress in order to receive aid for the upcoming spring and fallsemesters. 

    A student can only repeat a late-drop or failed course ONCE tobe counted toward academic progress.  

    Credits to be included in total number completed are those forwhich the student receives a grade of A, B, C, D, or P (credit byexamination).  Credit for which the student receives a gradeof W, WP, WF, or I will not be included, although "I" (Incomplete)grades which result in a determination of unsatisfactory progressmay be reviewed upon completion of course work.  Incompletegrades not completed by the end of the academic contracted date arecomputed as "Fs."   Once students have completed sixty(60) credit hours, a "C" (2.0) average must be maintained forcontinuance of financial aid.

    Time Frame

    Saint Francis expects students enrolled in degree programs tocomplete all required course work within a given amount of time;therefore, students may receive financial aid for a maximum numberof semesters as shown below: 


    Normal # of

    Maximum #

    Type of Program

    Semesters to Complete

    Semesters of Aid




    2 year associate's degree



    4 year bachelor's degree






    Type of Program

    1 Sem.

    2 Sem.

    4 Sem.

    6 Sem.

    8 Sem.

    10 Sem.




    24 cr.

    48 cr.

       72 cr.






    24 cr.

    48 cr.

    72 cr.

    96 cr.

    120 cr.


    Qualitative Standard - Students mustachieve the minimal Grade Point Average as set forth by theUniversity and listed in the section "Academic Policies andProcedures; Academic Dismissal and Probation".  Students whofail to attain this standard are only eligible for financialassistance if reinstated by the Office of Financial Aid.

    Quantitative Standard - Students areexpected to progress toward degree requirements at a reasonablepace.  Students that attempt 12 or fewer credits per semestermust earn 100% of the credits; if you attempt 10 credits you mustearn 10 credits and so on.  Students that attempt 13-14credits per semester must earn 90% of the credits (minimum of 12credits/semester).  Students that attempt 15+ credits persemester must earn 80% of the credits (minimum of 12credits/semester).

    Change of Major  -  Students who change majors mustappeal through the Office of Financial Aid for the additionalamount of time needed to complete the new program without regard totime spent in previous course work provided the student was makingsatisfactory progress at the time of change.

    Second Degree  - Financial aid for asecond degree will be awarded to students only after they present astatement from an advisor indicating the additional coursesnecessary for the second degree.  Financial aid will beawarded for those credits required for the additional degree.

    Transfer Students - Course worktransferred to and accepted by Saint Francis University will beincluded in the evaluation of credits completed toward a degree. Transfer credits earned at other institutions which areapplied to the student's program of study at Saint FrancisUniversity will be counted as both credits attempted and earnedwhen determining the maximum number of semesters a student mayreceive financial aid.  Transfer credits will be considered ata rate of twelve (12) semester credits equal to one semester.

    Students who have received prior state grant assistance atanother institution must submit a copy of their final collegetranscript to the Registrar's Office at Saint Francis University. Academic progress requirements for the PHEAA State Grantprogram require the University to verify that you were successfullymaking academic progress at your prior institution beforetransferring to Saint Francis University. PHEAA State Grant fundswill not be credited to a student's account until the neededtranscripts are received and progress has been confirmed.

    Part-time Students - When a studentreceives financial aid, the government and school will expect thatstudent to make Academic Progress.  This means that thestudent must pass all credits attempted each semester.  If astudent withdraws from school, drops a class, or repeats a class,financial aid can be affected during the semester that the studentis enrolled or in future semesters.

    Termination - At the end of every academicyear, a student who fails to meet the requirements set forth forsatisfactory academic progress will be notified in writing by theFinancial Aid Office that all federal and institutional aid will beterminated.

    Reinstatement - A student who fails tomake satisfactory progress may apply for reinstatement through thefollowing procedures:

    A.  A student must attain a level of progress commensuratewith the time spent in school (see Standards of Progress).

    B.  If a student takes course work at another school, thestudent must submit an official transcript to the Registrar'sOffice and the credits must be accepted by Saint Francis Universitytoward the student's diploma or degree.

    C.  The student must, upon completion of course work,notify the Financial Aid Office in writing that he/she wishes to beconsidered for reinstatement of aid eligibility.

    D.  The Financial Aid Office will notify students inwriting after determining whether sufficient progress has been madeto merit reinstatement.

    Appeals - Students denied financial aiddue to lack of academic progress or because they have exhausted themaximum number of semesters for which they are eligible to receiveaid may appeal if extenuating circumstances exist.  Academicprogress waivers may be granted for medical emergency/illness ofstudent, spouse, or child; death of parent, spouse, child; or otherdocumented extenuating circumstance.

    All appeals must be made in writing to the Financial Aid Officeand accompanied by significant documentation to validate thestudent's reason for not making satisfactory academic progress andwhat has changed to allow them to make satisfactory progress at thenext evaluation.  The appeal request will be reviewed and thestudent will be notified in writing of the results of theappeal.

    It is the policy of the Financial Aid Office to waive a maximumof six (6) credits toward satisfactory academic progress.  Ifthe student is still short credits after the waiver is granted, itis the student's responsibility to complete the remaining creditsto be considered for reinstatement of aid eligibility.  Failure to do so will result in the termination of future financialaid.

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