SAINT FRANCIS UNIVERSITY
Business Office
OVERVIEW
Welcome
The Business Office at Saint Francis University manages and provides financial oversight and information to service the needs of students, staff, parents, and personnel. The office also collects all university revenue, manages the university's budget, student accounts, tuition and fees, accounts payable, and miscellaneous billings, and is responsible for disbursing the University's payroll.
Contact Us
The office is located on the first floor of Raymond Hall. The office hours are Monday through Friday, 8:30 a.m. - 4:00 p.m.
Main: 814-472-3006
Fax Main: 814-472-3886
Employee Forms (login required)
All Business Office forms related to travel reimbursement, check requests, departmental deposits, tax exemptions and student accounts can be found on the department my.francis.edu page.
Student Billing Information
A student who wishes to attend Saint Francis University should not hesitate to apply for admission because of cost. Saint Francis University believes that every qualified person who desires higher education has the right to pursue it, regardless of financial status. While the primary responsibility for financing an education belongs to the student and their family, the University provides awards to supplement the family’s funds whenever possible and aggressively seeks financial aid for those demonstrating valid need.
- For questions on loans, scholarships, and grants, contact the Financial Aid Office at 814-472-3010 or finaid@francis.edu.
- For questions on housing or meal plans, contact the Residence Life Office at 814-472-3029.
- For billing questions, contact the Business Office at 814-472-2884 or at billing@francis.edu.
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Student Billing Timeline
The balance is due before the first day of class if you are paying by cash, check, money order, debit card, or credit card. If you are obtaining a loan to pay the balance, please have a loan approval by this date.
Fall Semester
- On-line statement produced beginning of July
- Due date for balance owed beginning of August
Spring Semester
- On-line statement produced beginning of December
- Due date for balance owed beginning of January
Summer Semester
- On-line statement produced first week of May
- Due date for balance owed end of May
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Pay My Student Bill
Online payments are only accepted through our partner CashNet. Online payments can be applied by doing the following :
- Have your student grant access in CashNet before being able to access as a third party user
- Access my student's bill
- Login with your parent username/password
- Once the CashNet page opens click on “click here to make a payment” link
- Click on “make a student account payment” link
Follow instructions by entering banking information or credit card information. Then confirm your payment.
The payment types accepted by CashNet includes:
- Monthly Payment Plan
- Credit Card
- Debit Card
- Electronic Funds Transfer
In order to make an online payment you must have your student login information for my.francis or be an authorized user.
Payments accepted in the Business Office at the Cashier window include:
- Cash
- Check
- Money Order
Wire transfer payments are accepted after arrangements have been made with the Business Office. Please call (814) 472-2884 to make wire payment arrangements.
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Student Book Vouchers & Refunds
Request a Student Book Voucher
In order to be eligible for a book voucher, your student account must reflect a credit balance after all tuition and fees are charged.
Sign up for Student Account Electronic Refunds!
In order to avoid any kind of delay in receiving your semester refund, sign up for e-refunds!
If you have any questions, please email billing@francis.edu or call (814) 472-2884.
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1098-T Tax Forms for Students
Student Account 1098T tax forms will be mailed to the student home address on file by January 31st. Forms can also be accessed online at https://heartland.ecsi.net/. Please note that you will need the student's name (first and last), social security number and home zip code. If you would like to print the form please ensure that your pop up blocker is deactivated.
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Reducing or Cancelling Your Loan
You may request that your loan be reduced or cancelled through the Financial Aid Office at Saint Francis University within 30 days* of the loan being posted to your student account.
Please note if you completely cancel a disbursement of a loan, any pending disbursements will automatically be cancelled. If you request a loan with more than one disbursement to be reduced and no disbursements have yet been made, the disbursements will be evenly reduced. All requests must be in writing and include the following information:
- Direct Student, Direct Graduate PLUS, and Private Educational Alternative Loans — Student must make request, not parent. Please include your name, your SFU ID Number, and the amount you want the loan reduced to or cancelled.
- Direct PLUS Loans — Parent borrower must make request, not student. Please include parent borrower's name, the student's name, the student's SFU ID Number, and the amount you want the loan reduced to or cancelled.
- Perkins Loans — Student must make request, not parent. Please include your name, your SFU ID Number.
*Please note – any loan not returned within 30 days will be the responsibility of the borrower to return to their loan servicer directly
For more information visit our Financial Aid Homepage
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Company Sponsored Tuition Deferment
To be eligible for tuition deferment, a letter regarding your company's tuition reimbursement policy is due at the beginning of every semester. The letter must be on your company’s letterhead and include the student's name and the reimbursement policy of the company. Each student will receive a billing statement at the end of the semester. It is the responsibility of the student to give the statement to his/her employer along with his/her grade(s) for reimbursement. Payment must be made within 30 days upon completion of the course.
To Apply
Please forward your company letter to the following:
Saint Francis University
Business Office
P.O. Box 600
Loretto, PA 15940-0600
Fax: (814) 472-3886
Phone: (814) 472-2884
billing@francis.edu
-
I have a billing adjustment concerning my meal or housing plan?
Please see the Tuition and Fee Schedule for the correct cost and calculate your new balance.; Please contact the Office of Residence Life to process your meal or housing change. Your student billing account will be automatically updated for the beginning of the semester when the change is received and approved by the Residence Life Office.
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I signed a Stafford Loan Master Promissory Note before but now I received another one to sign. Do I need to sign it?
Yes, if the Master Promissory Note you received has information concerning Saint Francis University. No, if the Master Promissory Note does not contain information concerning Saint Francis University.
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I have an outside scholarship not listed on my student bill?
Please mail a copy of the scholarship award letter to the Business Office and make the necessary deduction from your student bill to calculate your new balance.
-
My bill does not show any financial aid, now what?
Contact the Financial Aid Office at (814) 472-3010 or at finaid@francis.edu.
-
When will refund checks be issued?
Refund checks will be direct deposited into a student’s bank account. If not enrolled in electronic refunds, checks will be mailed to the home address on file.
The balance is due before the first day of class if you are paying by cash, check, money order, debit card, or credit card. If you are obtaining a loan to pay the balance, please have a loan approval by this date.
Fall Semester
- On-line statement produced beginning of July
- Due date for balance owed beginning of August
Spring Semester
- On-line statement produced beginning of December
- Due date for balance owed beginning of January
Summer Semester
- On-line statement produced first week of May
- Due date for balance owed end of May
Online payments are only accepted through our partner CashNet. Online payments can be applied by doing the following :
- Have your student grant access in CashNet before being able to access as a third party user
- Access my student's bill
- Login with your parent username/password
- Once the CashNet page opens click on “click here to make a payment” link
- Click on “make a student account payment” link
Follow instructions by entering banking information or credit card information. Then confirm your payment.
The payment types accepted by CashNet includes:
- Monthly Payment Plan
- Credit Card
- Debit Card
- Electronic Funds Transfer
In order to make an online payment you must have your student login information for my.francis or be an authorized user.
Payments accepted in the Business Office at the Cashier window include:
- Cash
- Check
- Money Order
Wire transfer payments are accepted after arrangements have been made with the Business Office. Please call (814) 472-2884 to make wire payment arrangements.
Request a Student Book Voucher
In order to be eligible for a book voucher, your student account must reflect a credit balance after all tuition and fees are charged.
Sign up for Student Account Electronic Refunds!
In order to avoid any kind of delay in receiving your semester refund, sign up for e-refunds!
If you have any questions, please email billing@francis.edu or call (814) 472-2884.
Student Account 1098T tax forms will be mailed to the student home address on file by January 31st. Forms can also be accessed online at https://heartland.ecsi.net/. Please note that you will need the student's name (first and last), social security number and home zip code. If you would like to print the form please ensure that your pop up blocker is deactivated.
You may request that your loan be reduced or cancelled through the Financial Aid Office at Saint Francis University within 30 days* of the loan being posted to your student account.
Please note if you completely cancel a disbursement of a loan, any pending disbursements will automatically be cancelled. If you request a loan with more than one disbursement to be reduced and no disbursements have yet been made, the disbursements will be evenly reduced. All requests must be in writing and include the following information:
- Direct Student, Direct Graduate PLUS, and Private Educational Alternative Loans — Student must make request, not parent. Please include your name, your SFU ID Number, and the amount you want the loan reduced to or cancelled.
- Direct PLUS Loans — Parent borrower must make request, not student. Please include parent borrower's name, the student's name, the student's SFU ID Number, and the amount you want the loan reduced to or cancelled.
- Perkins Loans — Student must make request, not parent. Please include your name, your SFU ID Number.
*Please note – any loan not returned within 30 days will be the responsibility of the borrower to return to their loan servicer directly
For more information visit our Financial Aid Homepage
To be eligible for tuition deferment, a letter regarding your company's tuition reimbursement policy is due at the beginning of every semester. The letter must be on your company’s letterhead and include the student's name and the reimbursement policy of the company. Each student will receive a billing statement at the end of the semester. It is the responsibility of the student to give the statement to his/her employer along with his/her grade(s) for reimbursement. Payment must be made within 30 days upon completion of the course.
To Apply
Please forward your company letter to the following:
Saint Francis University
Business Office
P.O. Box 600
Loretto, PA 15940-0600
Fax: (814) 472-3886
Phone: (814) 472-2884
billing@francis.edu
Please see the Tuition and Fee Schedule for the correct cost and calculate your new balance.; Please contact the Office of Residence Life to process your meal or housing change. Your student billing account will be automatically updated for the beginning of the semester when the change is received and approved by the Residence Life Office.
Yes, if the Master Promissory Note you received has information concerning Saint Francis University. No, if the Master Promissory Note does not contain information concerning Saint Francis University.
Please mail a copy of the scholarship award letter to the Business Office and make the necessary deduction from your student bill to calculate your new balance.
Contact the Financial Aid Office at (814) 472-3010 or at finaid@francis.edu.
Refund checks will be direct deposited into a student’s bank account. If not enrolled in electronic refunds, checks will be mailed to the home address on file.
Budget
The Business Office is responsible for working with the Vice President for Finance & Adminstration to prepare, communicate and manage the university's budget each fiscal year. Each departmental budget can be accessed on my.francis.edu
Financial Reports